ICS2 (as of September 2025) affects any business sending goods into or through the EU by air, sea, road, or rail. Basically, if your business moves goods into the EU, big or small, you must make sure shipment data (who, what, where, how) is provided correctly and on time.
Here’s a quick guide for MIA members that will walk you through the changes, and in just 5 minutes you’ll have a clearer picture of what ICS2 means for your shipments and what’s required to stay compliant.
What is ICS2?
ICS2 stands for Import Control System 2, which is the European Union’s advance cargo information and risk management system for customs safety and security. It replaces the old ICS system
ICS2 is an EU-wide security system: It requires carriers, freight forwarders, postal operators, and express couriers moving goods into or through the EU to submit Entry Summary Declarations (ENS) electronically before goods arrive. Customs authorities use this data to identify high-risk shipments (e.g., for security, smuggling, terrorism risks) before they physically enter the EU.
How does it affect EU Shipments?
Businesses must provide detailed shipment data (sender, consignee, goods description, HS codes, transport details, etc.) in advance.
The timing depends on the transport mode: For air cargo (express & postal), data must be sent before loading at the airport of departure. For maritime, road, and rail, data must be sent before arrival at the first EU port or border crossing.
More detailed information is required – “Minimum data sets” from ICS1 are no longer enough. ICS2 requires richer descriptions and precise HS codes. Vague descriptions like “parts” or “clothes” aren’t acceptable; customs want specifics.
Not only carriers but also freight forwarders and postal/express operators must file certain data (especially when they control part of the supply chain info). Shippers outside the EU need to provide accurate and complete data earlier in the process to their logistics partners. It may require system upgrades, better coordination, and stricter data quality controls.
ICS2 Exporter Checklist (for shipping into the EU)
1. Before You Ship
• Collect all shipment details early
- Sender & consignee (full name, address, contact).
- EORI number of EU importer (if they have one).
- HS code (6 digits minimum) for your product.
- Precise goods description (e.g., “men’s cotton T-shirts” not just “clothes”).
• Check with your carrier/forwarder
- Ask them what ICS2 data they need from you.
- Make sure they confirm when they need it (often before loading).
2. Packing & Labelling
- Match the shipment info to the actual contents.
- Avoid vague terms like: “spare parts,” “samples,” “gifts.”
- Use clear, specific descriptions.
3. Data Submission
• Provide the data to your courier, freight forwarder, or postal operator.
• Double-check:
- HS code matches goods.
- Quantities and weights are correct.
- Consignee details are complete.
4. After You Ship
• Keep a copy of all shipping data (invoices, HS codes, ENS data if available).
• Track your shipment – if customs ask questions, you’ll need to respond quickly.
5. Watch Out For
- Delays if information is missing or vague
- Extra checks if HS codes or descriptions don’t match.
- Fines/returns if data isn’t submitted on time.
Golden Rule:
Give your shipping partner complete and accurate data before your goods move – or they can’t legally enter the EU.
